Pattie PTCO Meeting Minutes 10/9/07


Meeting called to order at 7:05 p.m.
Members present: Stephanie Gatewood, Michaela Johnson, Jennifer Neubauer, Pam Johnson, Kamey Tippett, Lara Miller, Veronica Jones, Anne Zetts, Margie Otterblad, Tina Wiley, Tracy Harper, and Karen Fernan.

1. Welcome to all members.


2. Open forum: Mrs. Otterblad reports that new second grade teacher has started, she is Chelondra Williams.


3. Approval of September 2007 PTCO meeting minutes.


4. President’s report:
Welcome to Stephanie Gatewood, editor of Pipeline and Michaela Johnson, bulletin boards organizer.


5. Budget: see handout. Discussion of field trips upcoming.


6. Committee reports:
a. Membership: current membership is 97 families/staff. At conclusion of membership drive last year, enrollment was 178 families/staff. Suggestion to make poster for both schools showing each class membership to encourage families to join. Updated flyer to be sent home with Pipeline on Friday encouraging open donation and membership to PTCO. Membership drive ends October 30, but membership is at any time. Magnets have been going home to members. Ball caps have gone home to families/staff with membership donation over $50.
b. Volunteers: there has been great response with approximately 15-20 volunteers signed up for each PTCO event.
c. Publicity: new editor, welcome Stephanie Gatewood. Submission deadline is this Friday, 10/12/07.
d. Hospitality: new chair, welcome Lara Miller. Discussion of events for hospitality chair.
e. Campbell soup labels: Kamey and volunteers continue to collect labels from schools. Discussion of when to redeem points and what products to purchase. Products/goods will be given to specials classes, to be determined at later date. Kamey to send home another flyer detailing specific requirements for labels/UPC codes.
f. Cookbook: Veronica Jones and Pam Johnson agreed to chair this fundraiser. Discussion of deadline and when to sell cookbook. Ideas about format and content discussed. Committee will decide on timeline, format, and company to use.
g. Website: send content to include photos to Ms. Hustwayte, hustwamk@pwcs.edu.
h. Fundraisers:
i. Innisbrook: total orders $10,000.
ii. Spirit night at McDonald’s: teacher/staff volunteers are lined up. will be jars for penny collection at counters.
iii. Movie night: waiting for confirmation of chosen dates in November.
iv. Winter social: Kamey and Pam to send out flyer to families requesting vendors for the bazaar.
v. Ice cream social: 10/23/07 during book fair. PTCO will set up at table for membership and spirit wear sales. Families will be encouraged to bring in canned goods for ACTS.

Fundraisers (con’t):

vi. Market Day: profit for last month $756. Discussion of changing delivery date of next Market Day due to conflict with Halloween.
vii. Spirit Wear: profit of $19. Discussion of obtaining and selling sweatshirts and fleece pullovers for winter.
viii. Merchant cards: arrive with in next month for distribution/sale.

i. Field trips: see handout for specifics of proposed costs of field trips per grade level. Discussion of distribution of funds from PTCO and need to maintain budget money in May 07 for start up needs for next school year 2008-2009. Discussion of PTCO payment for bus expenses and/or entrance/admission fees for each field trip proposed. Tracy Harper made motion for PTCO to fund school and charter bus fees for field trips for all grade levels. Funding will not include payment for admission/entrance fees. Motion seconded and carried by majority. PTCO to support students’ financial needs for field trip costs with PTCO “scholarship fund.” This item will be added into budget. Further discussion of allowing school families to sponsor additional student(s) with as needed donation towards field trip fees.
j. Meeting adjourned 8:15 p.m.
k. Next meeting 11/13/07 Pattie library, 7 p.m.